Keeping your workspace organized and coordinated, particularly in the age of flexible work, is far from simple. As companies embrace new strategies for hot desking, office neighborhoods, and hybrid work, resource management is growing more complex. That’s where platforms like ROOMZ come in.
ROOMZ workspace solutions, built to power the future of intelligent offices, combine state-of-the-art hardware with intuitive booking apps and analytics. Not only does this platform help teams make the most of their office space and increase engagement, but it can assist in reducing operational costs and guide stronger decision-making strategies.
So, how does ROOMZ stack up as an all-in-one solution for coordinating and managing the modern workplace? We put this platform to the test, comparing it to countless other workplace management solutions, to bring you this behind-the-scenes review.
Quick Verdict: Pros and Cons
ROOMZ is a user-friendly “kit” of workplace management solutions, combining intuitive software with intelligent hardware to re-organize and revamp the workspace. The company goes beyond offering the simple desk and room booking apps provided by competitors like Deskbird.
With ROOMZ, you can access all the tools you need to build a smart office, meeting room environment, and eco-friendly educational facility from a single vendor. Unfortunately, compared to the other solutions we’ve reviewed, this system is missing a few things.
For instance, there’s no visitor management tool, no AI “Copilot” to suggest relevant spaces to workers and no built-in helpdesk technology. On the plus side, ROOMZ does give you the features you need to reduce maintenance costs, improve employee experience, and track office space metrics.
Pros
- Easy-to-use, all-in-one solution for workplaces
- Intuitive hardware and software to improve sustainability
- Highly flexible room, desk, and huddle room booking
- Advanced analytics and data insights
- State-of-the-art hardware and software in one package
- Cloud or on-premises support
Cons:
- Pricing isn’t transparent
- Limited AI features
- No helpdesk or visitor management apps
ROOMZ Workspace Solutions: Overview and Key Features
ROOMZ Workspace Solutions are comprehensive kits for meeting room, office, and educational environment management, that combine both hardware, and software.
Designed to enhance user experience and team engagement, ROOMZ is a feature-rich and straightforward workplace management system. Though it lacks some advanced capabilities, like built-in visitor management and AI-powered assistants, ROOMZ also delivers a few unique features that its competitors have missed.
For instance, this all-in-one platform includes proprietary hardware (like sensors and displays). ROOMZ also prioritizes sustainability, giving users eco-friendly devices and behind-the-scenes insights to help them reduce their carbon footprint.
Let’s dive into the key features of the ROOMZ ecosystem.
The Hardware: Room Displays and Sensors
First, as mentioned above, ROOMZ separates itself from many other vendors offering basic workspace management apps (like desk booking and meeting room booking tools) with proprietary hardware. Though you can still choose to connect the system to any existing hardware you’re using, you can also purchase displays and sensors directly from the ROOMZ team.
The ROOMZ display, for instance, is a streamlined “tablet-style” solution that requires no cabling to install and instantly connects to your existing Wi-Fi network. The display showcases clear and precise information to team members, showing everything from upcoming meetings (as well as their length, and the people involved), to booking options.
Users can instantly access insights into available rooms, book a space with a single tap on the tablet, and even “release” a room for other people to use.
The ROOMZ sensor, on the other hand, adds to the platform’s analytics capabilities, capturing valuable data about how teams are using available workspaces. The lightweight sensor (which also connects directly to your Wi-Fi network without cabling) tracks presence metrics in real time. There are even specific sensor solutions designed for desks, huddle rooms, and larger spaces.
The great thing about these sensors is that they collect data without putting your company’s security or privacy at risk. Occupancy data is kept completely anonymous, reducing compliance threats.
The myROOMZ Application
The myROOMZ application is the heart of the ROOMZ ecosystem, offering users a straightforward and simple workspace scheduling and booking system. This intuitive app is available to access on any device, from smartphones to tablets, computers, and ROOMZ proprietary displays.
Within the app, users can easily find office and desk spaces in real-time, with direct insights into availability, and amenities. Team leaders can create customized workspace “maps”, showing teams the entire layout of the office in an instant. As a business leader, you can even designate specific spaces for hot-desking employees and office neighborhoods.
Although this application doesn’t feature the same AI-powered support to help you find the right office space as something like Microsoft Places with Copilot, it does help you to schedule your days (and weeks) more effectively. You can view colleague reservations in real-time so you can coordinate your schedules with team members.
Individual users can reserve workspaces for groups, and invite team members to join them in a specific environment from within the app. You can even “favorite” specific spaces based on their proximity to other team members or useful resources.
The app even supports single-sign-on, making it easier for teams to rapidly access the tools they need to book workspaces, without compromising on security. Plus, myROOMZ connects directly with the tools team members already use for collaboration, communication, and scheduling. You can link the app to Microsoft Teams or Google Workspace and send alerts or invitations to staff through any app.
