How to Use Gemini for Google Workspace to Boost Productivity

Create and Enhance Content (Help Me Write)

In Google Docs and Gmail, users can access Gemini for Google Workspace to help them read, write, and refine emails and business documents. In Google Docs, you can ask Gemini to draft blog posts, articles, project plans, and more. The AI app can also proofread your grammar and spelling and give you suggestions on how to improve the style of your content.

In Gmail, the “Help Me Write” feature will allow you to create emails based on product announcements, marketing campaigns and more in seconds. At I/O 2024, Google announced that Help Me Write will now support additional languages (Spanish and Portuguese). Additionally, they announced a range of new features for Gemini for Workspace in the Gmail mobile app.

For instance, from your mobile, you can now use Gemini to:

• Summarize emails: Tap the “summarize” button on the Gmail app at the top of your email thread, and Gemini will extract all the highlights from your conversations. This will give you a quick rundown of key topics and important action items.
• Reply to messages faster: Gemini for Gmail can deliver nuanced and detailed suggested replies for messages, based on the context in your email thread. You can use the “contextual smart reply” button to create a message instantly, packed with personalized information. This feature will be rolling out for Workspace Labs users for web and mobile in July 2024.
• Q&A: Starting from July, when you click the Gemini icon in the mobile app, you’ll be able to create Q&A sessions. You can ask the app to suggest discussion questions for an upcoming meeting and event, based on the context from your emails.

Design and Organize Content (Help me Design and Help me Organize)

Currently, the Gemini for Google Workspace features in the “Slides” app are still relatively limited. However, you can ask Gemini to create a custom image for you with natural language prompts. The app will create a range of options you can add instantly to your slides.

Later in the year, Google plans to add options for automatically generated images, video, and audio to presentations in Slides. In Google Sheets, users can use Gemini, similar to Duet, to organize and process spreadsheet data. With the “Help me organize” feature, users can share a prompt with Gemini telling it what they want to organize.

The system will then suggest custom tables with placeholder data you can add into your spreadsheet. Gemini can also automatically detect incomplete column pairs, predict remaining values, and finish filling out columns based on existing data, with “Smart Fill”.

Optimize Meetings with Gemini in Google Meet

In Google Meet, you can use Gemini to enhance your collaborative sessions. Gemini can create custom background images for video conferences, and enhance the quality of your video too.

Studio look turns low-quality images into studio-quality visuals by fixing issues caused by poor lighting and low-quality webcams. Studio lighting in your video feed will also automatically adjust your lighting, while Studio sound improves the audio quality in conversations.

Google also offers access to “Translate for Me” in Google Meet, which offers real-time translated captions in more than 60 languages, powered by automatic language detection. Going forward, Google will add more features for capturing notes in Google Meet. Plus, users will be able to access AI-generated workflows based on conversations in Google Chat.

Augmenting your Workforce with Google AI Teammate

As mentioned above, the features of Gemini for Google Workspace are constantly evolving. One particularly exciting “upcoming” feature introduced by Google at I/O 2024 is “AI Teammate”. Similar to Microsoft’s recently announced, “Team Copilot”, AI Teammate essentially gives you an AI bot within Workspace that acts like another team member.

Google showcased this feature at its event with a teammate it created called “Chip.” The AI Teammate can be assigned to a specific role within a Team and has its own Workspace account. It can then sit in group chats and gather information to respond rapidly to questions.

Over time, as you add the AI teammate to more group chats and files, it can build a deeper understanding of your workspace and even flag potential issues. Plus, users will be able to configure the teammate to carry out certain tasks. For instance, you can ask it to analyze data and pinpoint trends, provide context on topics, and monitor and track projects.

It can even tell team members based on messages in Google Chat and Gmail if projects have been approved or if issues are arising with a workflow.

Enhancing Productivity with Gemini for Google Workspace

On a broad scale, Gemini for Google Workspace is simply the next step in Google’s long-term plan to implement AI assistants into the apps and tools teams already use. Most of the features are similar to what users could get with Duet AI, the previous generative AI assistant.

However, the evolution of Gemini as Google’s foundational LLM means that Gemini for Workspace is likely to transform much faster. Already, Google has shown plenty of examples of how the AI assistant will be able to help with multimodal generative AI tasks and support staff in the flow of work through multiple applications.

Plus, when Google rolls out its new AI Teammate solution, companies will have even more ways to bridge the gap between human and AI collaboration.